Race rules and Entry terms and conditions
The Admiral Swansea Bay 10k follows, and participants are subject to, the rules specified by the UK Athletics Association. Please visit www.uka.org.uk for additional information concerning the rules mandated by the governing bodies for the sport.
Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.
Covid 19 and the Admiral Swansea Bay 10k
The Admiral Swansea Bay 10k will take place in compliance with the relevant regulations and guidance from Welsh Government, Public Health Wales and UK Athletics applicable at the time.
All relevant stakeholders, officials, volunteers and event suppliers (i.e. everyone involved), are committed to delivering a safe and Covid secure event in line with the relevant regulations at the time. We hope that you’ll join us in making it a safe & successful event.
Participation (All events)
Participants in the races must have reached the following ages
- 10k – 15years of age or older on the day of the event
- 3k – 9-14yrs
- 1k – 11 yrs and under, the start times will be split into two age categories 8-11yrs, plus 7yrs and under
- Each participant must sign the disclaimer before participating in the event (Parents or legal guardians should sign for junior entrants).
- By participating in the Admiral Swansea Bay 10k event you acknowledge and agree that personal information (including medical information entered against your race number or collected by event medical staff during or after the event) can be stored and used by the Council in connection with the organisation, promotion and administration of the event and for the compilation of statistical information.
- By taking part, all participants confirm that their names and television and/or video footage or photographs taken during their participation may be used to publicise the Admiral Swansea Bay 10k event or City and County of Swansea events.
- Participant’s race numbers are specific personal identifiers and may only be transferred via the Real Buzz Members Hub. There is a small fee (plus any associated booking fees) to be paid by the transferee. The cut-off date for transfers is 31stJuly 2023. The unauthorised sale and/or transfer of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from this and future events, and this will be reported to UK Athletics. All entry fees are non-refundable, and may not be deferred toward a future event.
- In the event that the race is postponed/rescheduled due to Covid-19, participants may request a refund or transfer their entries for the race to another individual, free of charge up until 17th September 2023. No refunds shall be issued for requests received after 17th September 2023 and a £5 administration charge shall apply for any transfer requests received after this date. An entrant shall be deemed to have made him/herself/their self, familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from the date of entry, whether or not the licence holder is a citizen of, or resident in, the UK.
- Any participants who haven’t requested a refund by the 17th September 2023, following a race postponement due to Covid-19, will be automatically transferred to the 2024 event. Participants will not be able to defer their entries to another future event e.g. the 2025 event.
- Registrations close when the course cap for each event is reached, or if this is not reached, at 12 noon on 31st August 2023.
- Participants must not be under the influence of drugs or alcohol.
Event day (All events)
- Participants must follow instructions as given from all event officials including race staff and officials, volunteers, medical personnel, security officers and council officials before, during and after the event.
- All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
- Every participant shall be provided with a race number, which MUST be worn on the FRONT of their shirt/vest and be visible at all times during the event. The race number is to be worn as issued and not cut or be folded in any way. No participant shall be permitted to participate in any events without the appropriate number. It is expressly forbidden to swap race numbers with anyone else as this could potentially put someone’s life at risk if medical or security emergency arises. Anyone found swapping race numbers will be disqualified from this and possible future events and reported to UK Athletics.
- All participants must write their name and details of any health problems or medication on the reverse of the race number along with details of next of kin or someone who can be contacted in the event of an emergency. Numbers must be worn on the front of shirts/vests during the race. Participants should also inform the race organisers in advance of the event of any special medical conditions.
- Baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades, unauthorised bicycles or any other wheeled device will not be permitted on the course, except for hand propelled wheelchairs in the wheelchair race.
- Participants must begin the event during the official recognised starting times.
- Participants enter at their own risk, the City and County of Swansea takes no responsibility for illness, injury, loss or damage suffered by entrants.
- Participants must be physically fit and able to complete the 10k course within 2 hours of crossing the start line. Roads closed for the main 10k race will reopened at a point after the race start which is determined on health and safety and operational grounds. A sweep vehicle will follow the 10k back markers. Anyone who is deemed to be unable to complete the course in a reasonable time will be approached by a race steward/official/marshal and told that they must use the pavement if they decide to continue as the roads will be opening up and their safety cannot be guaranteed. In the event of you being so far behind we strongly advise you against continuing and you should ask the steward to radio through for a pick up vehicle to come and take you back to the finish line. If you do continue we will be unable to guarantee that road closures, marshals and drinks stations will still be in place. Before starting the race please give careful consideration to your ability to complete the course in a reasonable time.
- Participants should not bring excessive valuables or cash to be left in your kit bag being handed into the baggage area.
- No dogs are allowed to accompany runners in any event.
The 10k Start
- Participants will be assigned to “timing pens” in accordance with the runners’ predicted finish time
- Participants shall assemble for the race in their assigned timing pen no less than 10 minutes prior to the race start.
- Any athlete attempting to enter the timing pens late and near to the start time shall be referred to the back end of the assembled runners and required to start after all other participants have crossed the start line.
- All participants shall enter the timing pen from the rear unless otherwise directed by an event official. Any person who climbs the fence/barrier or otherwise enters improperly shall be disqualified from the event
- All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them
Course monitoring (All events)
- Any participant who refuses to obey the directions of any event official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials and will be reported to UK Athletics.
- Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event and will be reported to UK Athletics.
- Any person who participates in the event either a) without a current official race number and chip timing device or b) with a chip or race number not officially assigned to him/her is subject to removal and disqualification from this and future events.
- No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.
- A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if the participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Coordinator of the Admiral Swansea Bay 10k or others authorised by them.
Participant safety (All events)
- The use of wheeled devices by participants or any other person authorised to be on the course shall be strictly limited to (a) authorised and registered competitive wheelchair participants and (b) authorised course marshals or First Aiders on bicycles. Baby joggers, baby strollers, skateboards, rollerblades, unauthorised bicycles or any other wheeled device will not be permitted.
- We strongly advise against the use of Ipods, mp3 players or any digital players during the race, as these can prevent you hearing any emergency announcements over the PA system, or sirens of emergency vehicles should they be approaching from behind en route to an emergency.
- Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
- Medical personnel authorised by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
- Participants must retire at once from the race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority, including emergency service personnel.
- Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
- In the interest of safety, the Race Director and event officials, in consultation with the Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.
- In the event of any major occurrences along the route, the Race Director and the Emergency Services reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued.
- The Race Director and the Emergency Services reserve the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.
Result timing (All events)
- All participants are assigned a chip timing device prior to the event which is attached to the back of their race number and is included in their Race Pack.
- Gun time is the official time used for all prize results. Official times are calculated from the start of the race by the starting klaxon/gun to the point where the participant crosses the finish line. Times shall be rounded to the next highest second.
- Participants must wear their assigned chip timing device continuously attached to their race number from the start line to the finish line, to receive an accurate finish time.
- Participants found to be wearing two or more timing devices during the race will be disqualified and their results will not be recorded.
- Participants must begin the event during the official recognised starting time in order to register an official course completion time.
Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.
- Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is the participants’ responsibility to check the event website for any changes.
- Participants shall be bound by any modification or supplement of the event rules published prior to the event.